Finance Officer-EBM

The Finance Officer is responsible for supporting daily financial and transaction-related activities at the assigned Campany Showroom, including EBM invoicing, payment recording, cash reconciliation, and financial documentation. The role must have practical experience using EBM systems and be able to independently prepare and issue EBM invoices.

Strong accounting and financial administration skills. Practical EBM knowledge and experience. Strong attention to detail and accuracy. Good numerical and analytical skills. Strong reconciliation and record-keeping skills. Integrity and confidentiality. Good communication and organizational skills. Ability to work under pressure and meet deadlines. Proficiency in Excel and financial systems.

1. EBM & Invoicing Prepare and issue EBM invoices accurately for customer transactions. Operate the EBM system efficiently and ensure all applicable transactions are properly recorded. Verify customer and transaction details before issuing EBM invoices. Process EBM invoices, receipts, cancellations, and corrections in accordance with applicable procedures. Maintain accurate records of EBM transactions and supporting documents. Ensure EBM-related discrepancies are identified and reported promptly. Support reconciliation of EBM records with daily sales and payment records. 2. Cash & Payment Management Receive and record customer payments in accordance with company procedures. Maintain accurate records of cash, mobile money, bank, and other payment transactions. Perform daily cash and payment reconciliations. Report discrepancies, shortages, or overages to the relevant supervisor. Ensure all financial documents and transaction records are properly maintained. 3. Financial Records & Reporting Maintain accurate financial and transaction records for the showroom. Prepare daily and periodic sales and payment reports. Support reconciliation of sales, EBM invoices, receipts, and payments. Ensure all supporting documents are properly filed and readily available for review or audit. Support the Finance Department with financial reporting and documentation as required. 4. Compliance & Controls Ensure transactions are processed in line with company financial procedures and applicable requirements. Maintain confidentiality of financial and customer information. Support internal and external audits by providing accurate records and supporting documents. Report suspected errors, irregularities, or financial discrepancies promptly.

Bachelor's degree in Accounting, Finance, Business Administration, or a related field. At least 2 years of practical experience in accounting or finance, with hands-on experience using EBM systems. Proven experience in preparing and issuing EBM invoices is mandatory. Experience in cash handling, reconciliation, invoicing, and financial reporting. Good knowledge of Microsoft Excel and other accounting/financial systems. Knowledge of Rwanda tax and EBM requirements is an added advantage.